EURADOS Registration Platform – Annual Meeting AM2022
 

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 Data Privacy Statement 

Privacy policy

Responsible party pursuant to data protection laws, in particular the EU General Data Protection Regulation (GDPR), is
European Radiation Dosimetry Group e.V.
Ingolstädter Landstraße 1
D-85764 Neuherberg
Germany
 
Represented by:
Filip Vanhavere & Pawel Olko
 
Contact Information:
Telephone: +49 3187 2582
Email: office@eurados.org
Website: http://www.eurados.org/
 
Register entry:
Entry in: Vereinsregister
Register Number: VR 207982
Register Court: Amtsgericht München

Your rights as the data subject

You can exercise the following rights at any time using the contact details of our data protection officer:

  • Information on your data stored by us and the processing thereof (Art. 15 GDPR),
  • Rectification of inaccurate personal data (Art. 16 GDPR),
  • Deletion of your data stored by us (Art. 17 GDPR),
  • Restriction of the data processing, provided that we may not delete your data due to legal obligations (Art. 18 GDPR),
  • Objection to the processing of your data with us (Art. 21 GDPR), and
  • Data portability, provide that you have consented to the data processing or have entered into a contract with us (Art. 20 GDPR).
If you have given us consent, you may withdraw it at any time, which will remain in effect in the future. You can contact a supervisory authority with a complaint at any time, e.g. the supervisory authority of the state of your residence or the authority that oversees us as the responsible party. You'll find a list of supervisory authorities (for the non-public area) with their respective addresses at: https://www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links-node.html.

Collecting general information during a visit to our website

Type and purpose of the processing
When you access our website – i.e. if you do not register or submit information – information of a general nature will be collected automatically. This information (server log files) contains the type of web browser, the operating system used, the domain name of your Internet service provider, your IP address and the like. It is processed in particular for the following purposes:

  • Ensuring an unproblematic website connection,
  • Ensuring seamless use of our website,
  • Analysis of system security and stability, as well as
  • For additional administrative purposes.
We will not use your data to draw conclusions about your person. This type of information will be statistically analysed by us if necessary to optimise our website and its underlying technology.

Legal basis
The processing occurs according to Art. 6 Para. 1 (f) GDPR, based on our legitimate interest in improving the stability and functionality of our website.

Recipients
Recipients of the data may be technical service providers, who work on the operation and maintenance of our website as the processor.

Retention period
The data will be deleted as soon as they are no longer required for the reason they were collected. This is generally the case, after the respective session has ended, for data that are used to make the website available.

Mandatory or required provision
The provision of the aforementioned personal data is neither legally nor contractually mandatory. Without the IP address however, the service and functionality of our website are not guaranteed. Furthermore, individual services can be unavailable or limited. For this reason, an objection is excluded.

Cookies

Type and purpose of the processing
Like many other websites, we use so-called 'cookies'. Cookies are small text files that are stored on your device (laptop, tablet, smartphone, etc.) when you visit our website. With cookies, we receive certain information such as IP address, type of browser and operating system used. Cookies cannot be used to start programs or to transmit viruses to a computer. Based on the information contained in cookies, we can facilitate your navigation of our site and properly display our webpages for you. The data collected by us will not be shared with third parties under any circumstances nor will a link to personal data be created without your consent. Of course, you can view our website without cookies. Internet browsers are regularly configured to accept cookies. In general, you can disable the use of cookies via your browser settings at any time. Please use your Internet browser’s help function to learn how to change these settings, and keep in mind that individual features of our website may not work if you have disabled the use of cookies.

Retention period and cookies used
If you allow us to use cookies, via your browser settings or consent, the following cookies may be utilised on our web pages for 1 hour. In the following sections, we provide you with information concerning how these cookies can (also) pertain to personal data. In your browser settings, you can delete individual cookies or the entire set of cookies. You will also find information and instructions on how to delete these cookies or prevent them from being saved in advance. The following links provide the information you’ll need for the respective browser providers:

Registration on our website

Type and purpose of the processing
On our website, we offer users the opportunity to register by providing personal data. User registration is required for the participation in the EURADOS Annual Meeting. The data is entered into an input mask and transferred to us and then stored. A transfer of data to third parties will not take place without the consent of the respective person/institution. If you are registered with us, you can access content and services that we only offer to registered users. Registered users also have the ability to change or delete the data entered during registration at any time. At any time, we will also provide you with information on the personal data about you that we have saved. The following data may be retrieved during the registration process:

  • Title
  • Last Name
  • First Name
  • Email
  • Username
  • Organisation Name
  • Department
  • Address of Organisation
  • Food preferences
  • Sponsor Status
  • Areas of interest and other information relevant to the event organisation
At the time of registration, the following data will also be stored:
  • The user's IP address
  • Registration date and time
During the registration process, the user's consent to the processing of this data is obtained.

Legal basis
The data entered during registration are processed on the basis of the user’s consent (Art. 6 Para. 1 (a) GDPR). If the registration fulfils the obligations of a contract, whose contractual party is the data subject, or serves to implement pre-contractual measures, the additional legal basis for the data processing is Art. 6 Para. 1 (b) GDPR.

Recipients
Recipients of the data may be technical service providers, who work on the operation and maintenance of our website as the processor.

Duration of storage
The data will be deleted as soon as it is no longer necessary to achieve the purpose for which it was retrieved. For data retrieved during the registration process, this is the case when the registration on our website is cancelled or modified.

Mandatory or required provision
The provision of your personal data is voluntary. Without the provision of your personal data, we cannot give you access to our content and services.

Possibility for objection and deletion
As a user you have the option to cancel the registration at any time. You can amend the data stored about you at any time. Please contact us with your amendments or delete requests at office@eurados.org.

Provision of fee-based services

Type and purpose of the processing
For the provision of fee-based services, we will request additional data such as payment details in order to complete your order.

Legal basis
The data processing required to finalise the contract is based on Art. 6 Para. 1 (b) GDPR.

Recipients
Recipients of the data may be the processors.

Retention period
We store these data in our systems until the statutory retention period has ended. Basically, this is 6 or 10 years for generally accepted accounting principles and statutory tax requirement purposes.

Contact form

Type and purpose of the processing
The data you enter are used for individual communication with you. A valid e-mail address and your name are required for this communication, which serves to organize your inquiry and the respective subsequent reply. Providing additional information is optional.

Legal basis
The processing of the data entered in the contact form occurs on the basis of a legitimate interest (Art. 6 Para. 1 (f) GDPR). By providing the contact form, our aim is to facilitate an uncomplicated means for you to contact us. The information you enter will be used to process the inquiry and saved for possible follow-up questions. If you contact us to request an offer, the processing of the information provided in the contact form will occur in order to implement pre-contractual measures (Art. 6 Para. 1 (b) GDPR).

Recipients
Recipients of the data may be the processors.

Retention period
The data will be deleted no later than 6 months after processing the inquiry. Provided that we enter into a contract together, we will use the statutory retention periods in the German Commercial Code (Handelsgesetzbuch) and delete your data according to the respective stipulated deadlines.

Mandatory or required provision
The provision of your personal data is voluntary. However, we can only process your inquiry if you provide us with your name, e-mail address and the reason for your inquiry.

SSL encryption

To protect the security of your data during transmission, we use state-of-the-art encryption methods (such as SSL) via HTTPS.

Appointed processors

The following organisations, companies or people were commissioned with data processing by the operator of this website:
Puaschitz IT GmbH
Linzer Straße 372/3/5
1140 Wien
Austria

Revision of our privacy policy

We reserve the right to amend this privacy policy so that it always complies with current legal requirements or to implement changes to our services in the privacy policy, e.g. when introducing new services. Your next visit will be subject to the new privacy policy.

Questions for the data protection officer

If you have any questions pertaining to data protection, please send us an e-mail or contact the person responsible for data protection in our organisation:
Data Protection Officer
Babs van Hees
EURADOS e.V.
Ingolstädter Landstraße 1
D-85764 Neuherberg
Germany
Tel.: +49 3187 2582
Email: babs.van.hees@sckcen.be
Website: http://www.eurados.org/

 

Contact: Kerstin Hürkamp (office@eurados-registration.org) | Imprint | Data Privacy Statement